2017 One and Done

Welcome to all of the new and returning Bexley Marlin families!
As part of the Concessions Team, I wanted to reach out about One-and-Done versus Home Meet Food Contributions. Every Bexley Marlins family is required to contribute to concessions with monetary or food contributions in order for food to be available for purchase at every home meet for swimmers and their families. This decision needs to be made by the mock meet on May 31, 2017, or by default, you will be signed up for Food Contributions. Starting June 1, 2017, you can no longer sign-up for One-and-Done.

Overview
One-and-Done is a simple way to meet your concession team obligation as part of a family on the Bexley Marlins. One-and-Done is $45 per swim family that goes towards purchasing the food sold at the swim meets.

Home meet food contributions is the other way to fulfill your obligation. This requires that a pre-assigned food be brought to each home swim meet prior to 4:30 and in the established quantity and packaging requested.

To help you in your decision-making process, below is an FAQ.

FAQ
What are my choices for fulfilling my concessions duties?
1) One-and-Done: contribute $45 per family by the mock meet on May 31.
2) Home Meet Food Contributions: Sign-up (or be assigned) specific food items to bring to every home swim meet in the requested quantity and packaging requirements.

OPTION 1) ONE-AND-DONE
What is One-and-Done?
One-and-Done is a simple way to meet your concession team obligation as part of a family on the Bexley Marlins. One-and-Done is $45 per swim family that goes towards purchasing the food sold at the swim meets.

What forms of payment are accepted?
Currently, cash and checks are the available forms of payment. Please place cash payments in a sealed envelope and legibly write the name and age of each swimmer one the envelope or note this information in the memo on the check.


Who can I make a check out to for One-and-Done?
Checks should be made out to Bexley Marlins and include the name and age of each swimmer.

Who do I give the money to for One-and-Done?
Nicole Miller or Matt Fortney or Lisa Evans. Please include the name and age of each swimmer to accompany your payment, so we can keep track of who paid.

What happens if I don’t contribute or I don’t sign-up for either option?
If you miss the One-and-Done deadline, by default, you will be assigned food to bring to each meet. There will also be team-wide emails notifying the team of any delinquent swim parents.

Do I have to pay per child?
No, you pay per household up to 10 children.

When do I have to sign-up for One-and-Done?
You must sign-up for One-and-Done by the mock meet on May, 31, 2017.

What happens if I miss the deadline?
If you miss the deadline for One-and-Done, you will automatically be assigned to bring food to each home meet.

Does One-and-Done count towards my volunteer requirement for each swim meet?
NO. Contributing food and/or paying for One-and-Done does not count as volunteering for the swim meet.
If you volunteer to work the concessions table during the home swim meets, then this counts towards your volunteer requirements.

OPTION 2) CONTRIBUTE FOOD TO EACH HOME MEET
If I decide to bring food, can I bring whatever I want?
No, the committee has pre-determined the menu based on what sells well and what can be easily managed at swim meets. You will have the opportunity to sign up for something or you will be assigned a food to bring. We will need consistently portioned, pre-packaged foods (i.e., a dozen cookies packaged as 2 per baggie or 10-12 baby carrots per baggie). For desserts, nothing frosted (i.e., brownies, cakes, cupcakes) should be brought due to melting. Items must be nut-free.

What kinds of foods would I be required to bring?
Sample foods that you might be asked to bring are:
10 bags of popped popcorn portioned in ziploc bags
2 dozen cookies, nut-free, portioned in 2 per Ziploc bag
10 bags of carrots, cut length-wise and portioned in Ziploc bags
1 watermelon
10 bags of grapes, washed and removed from stems and portioned in Ziploc bags
2 dozen rice krispies, cut into even squares, portioned in 1 per Ziploc bag

If I bring food, when do I deliver it?
Generally, if you bring the food to the swim meet by 4:30, this will be perfect. Food can also be dropped off prior to the event with a concession team member.

How many home swim meets are there that I would have to bring good to?
3 home swim meets requiring food contributions.

Does bringing food count towards my volunteer requirement for each swim meet?
NO. Contributing food and/or paying for One-and-Done does not count as volunteering for the swim meet.
If you volunteer to work the concessions table during the home swim meets, then this counts towards your volunteer requirements.

OTHER
Why do I have to contribute to the concessions?
The money made at the swim meets from concessions goes towards swim team improvements and needs. The current goal is to earn enough money to upgrade the team computer and purchase new, upgraded software.

If I want to volunteer in concessions, what does that entail?
The concessions team volunteering consists of three shifts: set-up, 1st half staffing, 2nd half staffing and tear down. Roles include selling the food and heat sheets or cooking/reheating and “assembling” the entrees (i.e., hot dogs and walking tacos). It’s a team effort which provides you with the flexibility to go and watch your child swim.

How do I become a part of the amazing concessions committee?
Contact Lisa Evans at limilley@hotmail.com

What if I sign-up for One-and-Done and volunteer to bring food on the Concessions committee, do I still have to pay?
If you pay for One-and-Done and are part of the Concessions committee who brings food, you can submit your receipts to be reimbursed.

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